Minutes of meeting for December 11, 2007

Members present: Rito Rivera, Tina Lujan, Roy Cataño, Genevieve Bassham, Linda Gutierrez, Teresa Juarez, and Vickie Sanchez

Opening prayer was led by Tina Lujan.

Discussion and/or Change to Designated Meeting Date
Genevieve Bassham moved and Teresa Juarez seconded the motion that the council meeting be held on the 4th Tuesday of the month as approved at the previous meeting. The motion carried unanimously.

Council Job Description and By-Laws Addendum
Teresa Juarez moved and Genevieve Bassham seconded the motion to change the council job description and by-laws to reflect the new council meeting date (4th Tuesday of the month). The motion carried unanimously.

Facility Project Update
Update on Church Re-Wiring Project and Light Fixtures – Tabled until the next meeting.

Update on Plaster Project for Outside Wall and Confessional – It was reported that the repairs on the walls sustained the melted snow. They are moving forward with the plastering.

Paint for Indoor Church Walls – Teresa Juarez reported that Father Mike mentioned that the left over paint was placed in the room located on the left hand side of the altar. The painting of the indoor church walls was not completed due to the lack of volunteers. The council agreed that as soon as it is determined how much paint is left a call for volunteers will be made to finish painting the church.

Minutes of July 31, 2007
Genevieve Bassham moved and Teresa Juarez seconded the motion to approve the minutes as presented. The motion carried unanimously

General Discussion & Consideration

It was requested that the roof on the parish hall kitchen be addressed at the next council meeting. Additional projects to be addressed in the future include the replacement of the woodwork around the window sills, as well as repairs and relocation of the outdoor sign.

The Knights of Columbus have resolved all issues with the zoning board regarding the location of the portable building purchased. The Knights provided written documentation that the Diocese of El Paso authorized the placement of the building. The utilities have been connected and they are just waiting on the contractor to level the building.

The heating units in the classrooms are working well. The trim around the units still needs to be painted.

The Queen of Hearts fundraiser will not be held by the Catholic Daughters of America (CDA) this year. The Queen of Hearts was the largest fundraiser for CDA and concerns regarding raising enough funds to meet their obligations were discussed. The CDA not only assists our parish with funds for different projects, they also contribute to different ministries. The association will hold fundraisers during the month of January.

The sprinkler system donated by the Knights of Columbus has been turned off for the winter. Lionel Salgado received training on how to set the timer on the sprinkler. He also has the key to the control box. Mr. Catano reported that Robert Silva stated that they did take into consideration the possibility of the sprinkler system wetting the church walls and believes that this should not be an issue.

The first set of altar decorations (banners, altar cloth, etc.) ordered by Father Rolando and purchased by generous donors has arrived. Council members expressed their appreciation to Father and the donors. Additional sets will be purchased in the near future for the various liturgical celebrations. Additional funds will need to be raised to cover the cost of the additional sets.

It was requested that the council find ways to promote Progress in January. Banners will be made as well as information distributed.

The first payment towards the electrical work at the church will be made shortly. A portion of the payment will be made locally and additional funds will be requested from the Diocese to withdraw funds from the parish building fund. The estimated cost for the completion of the electrical work is approximately $24,000.

The closing prayer was led by Genevieve Bassham.

Genevieve Bassham moved and Tina Lujan seconded the motion to adjourn. The meeting adjourned at 6:55 p.m.